Here’s the process

There are two things that you need to do to legally be able to continue working in the church.

  • Renew your clearance.
  • Have your renewed clearance verified by the church. (You must do this step as well).

Three months before your clearance expires, the Office of Children’s Guardian will send you a notice of upcoming expiry with instructions for renewing.

Are your contact details up-to-date?
If not, you will likely never receive the notice. Follow this link to update them: Update details


  1. You can renew anytime within the 3 months prior to the expiry date. Fill out this renewal application form.
  2. Take the application number that you are given to Service NSW with your photo (and other) ID to prove your identity.
  3. Wait with eager expectancy for your clearance email to arrive in your inbox.


  1. Add your Date-of-Birth to the email when you do the next step. (If you forget to do this it means a very busy person is even busier chasing that up unneccesarily from the records).
  2. Forward your clearance email to this email address:

That’s the process completed. Both you and St James will receive notification from Presbyterian head office when your clearance has been verified.